Typical Problem:          Snow or Ice Storm, Tropical Storms or Hurricanes not classified as ÒNatural DisastersÓ

Typical Informant:        News Media

Point Person:                Willie Neal – Chief of Police

Team Members:            Willie Neal – Point Person, Chief of Police

                                     Paul Davies – Vice President for Finance & Administration

                                     Steve Bailey – Director of Physical Plant

                                     Rich Meyer – Director of Telecommunication

                                     Jackie Dawson – College Relations Staff

Exhibit A

INCLEMENT WEATHER POLICY

In general, it is the CollegeÕs policy not to close due to inclement weather.  However, certain weather conditions may result in a decision by the Senior Administration to declare a weather-related state of emergency, meaning that some departments may close and some normal operations may be suspended for a period of time.

The Vice President for Finance and Administration in consultation with the Dean of the College and the President, will determine exactly when such a state of emergency exists.  Up and until that determination is made, the following policies apply:

á      The College expects all employees to be on the job.         

á      Nonessential employees who arrive at work within two (2) hours of their normal starting time will be paid for a full dayÕs work.

á      Nonessential employees arriving later than two (2) hours of their normal starting time will be paid only for actual time worked.

á      Those employees who judge that they cannot come to work because of the weather must use vacation days in order to receive their regular pay.

á      Faculty who judge that they cannot come to campus to teach classes should notify their department chair or a member of their department; if necessary, they should contact the Office of the Dean.

If the College determines that a state of emergency exists:

á      Public Relations will notify the following local news media immediately about the nature of the emergency:

The media determines how much or how little of our information is used; if you hear news about Sweet Briar and need more clarification about your status, please call the Sweet Briar Emergency Information Hotline at (804)381-6400 for additional information, or a number your department has designated for updates.  Additionally, a campus wide e-mail will be issued concerning the closing or other weather-related action.

á      SBC Telecom will post and update information about the emergency on the Sweet Briar Emergency Information Hotline at (804) 381-6400, on SBC TV Channel 2, and via e-mail.  The message, which can be accessed from on and off-campus, will convey (1) whether classes are canceled (2) whether administrative offices are open or closed  (3) whether essential personnel should report to work at their normally scheduled times or at other times, and (4) any other pertinent information.

á      As the College is a residential community of students, faculty, and administrators, those departments and operations of the College that support its residential life must remain open for the duration of the emergency to ensure the safety and well-being of all people who live here.  Departments that support the CollegeÕs residential life, and therefore, whose workers are considered Òessential personnel,Ó are Physical Plant, Grounds and Maintenance, Housekeeping, Security, Food Services, Residence Life and Housing, the Riding Center, and Public Relations.  Others may be classified as Òessential personnelÓ by their department heads.  Essential personnel will normally be required to report for work at their normally scheduled times, even when classes are canceled and/or administrative offices are closed.  Deviations from this policy, if any, will be posted on the Emergency Information Hotline.

á      Depending on the nature of the weather-related emergency, essential personnel and those employees who live on campus may be asked to perform emergency functions for which they are qualified but which may be different than the usual functions of their jobs.

á      Prothro Commons will continue to serve meals throughout the emergency, and announcements about the progress of the emergency will be made at every meal.  Meals will be provided to essential personnel who must remain on campus during the emergency. 

If you have any questions concerning the CollegeÕs inclement weather policy, contact the Office of the Vice President for Finance and Administration