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Typical Problem: Spill, fire, explosion or other type of release Typical Informant: Faculty, Staff or Student Point Person: Linda Shank – Represents Marketing & Communications Team Members: Linda Shank – Point Person, Represents Marketing & Communications Willie Neal – First Responder, Chief of Police Jonathan Green – Dean of the College Cheryl Steele – Dean Co-Curricular Life & Director of Health Services Paul Davies – Vice President for Finance & Administration Steve Bailey – Director of Physical Plant Adam White – Chaplain Dave Orvos – Chemical Safety Officer Cindy Ponton – Director of Purchasing
Exhibit A Hazardous Material Emergency Policy 1.) Chemical/Petroleum Spills In the event of a spill, fire, explosion or other type of release, the first action that should be taken by the person discovering the incident is to alert the Department of Safety at ext. 6111. Depending on the type of incident, the appropriate personnel will be dispatched to respond. Provide the following information to the Department of Safety: A. Your Name B. Name of chemical spill C. Exact location of spill D. Report Injuries E. Estimate amount of spill F. Actions taken to control spill While waiting for assistance to arrive, there are some general measures that the person reporting the incident can do to minimize the danger to those in the immediate area. 1. Approach the area cautiously; resist the urge to rush onto the scene in hopes of being able to size up the situation rapidly. 2. Secure
the scene. Without entering the
hazard area, do what you can to isolate the area and assure the safety of people
and the environment in the vicinity of the incident. Keep people away from the scene and the perimeter. Response to Spills There are four steps that should be taken by those responding to a spill. 1. Identify the Source of the Release-To do this you must determine where the spill is coming from and the identity of the spilled material. If a liquid is flowing from a group of containers, determine which one is leaking. If a spilled material is detected in waterway, trace the waterway back to determine where the material is entering the water. Be aware that approaching a liquid to determine its source may require you to wear personal protective equipment so you will not be harmed or overcome by the material. 2. Stop Release-This may require turning a drum in such a way that the hole or rupture is above the surface of the liquid or by closing a valve. The released liquid should then be confined to further prevent it from entering into the environment. Confining a liquid Exhibit A might involve pouring absorbent over the area of the spill, or placing a boom in a stream or shoveling dirt or gravel into a river bed to stop a liquid from flowing further downstream. Campus Emergency Spill Kits are located as follows: Biology Central Garage Central Receiving Chemistry Paint Shop Studio Art 3. Containerize All Waste and Contaminated Materials-All spill residues must be collected and packaged. Due to EPA mixture rules many of the residues will be classified as hazardous waste. These wastes must be managed in compliance with the generator standards of 40 CFR 262. Spill residues include absorbent, soil, and other materials that came into contact with the release and will not be decontaminated. The residues should be placed in the temporary disposal bags located within the spill kit(s). 4. Decontamination-Decontamination involves cleaning all equipment, clothing, and structures that have come into contact with the released liquid. The level of decontamination necessary to eliminate the hazardous properties of a waste depends on the amount of time an article was in contact with the waste, the affinity of the waste for the article, and hazards of the waste. Decontamination can range from a soapy water washdown to a kerosene rinse followed by steam cleaning. Use care to contain all rinse and rinse agents from decontamination activities because it must also be disposed of as hazardous waste. 2)
Airborne Releases In the event of an airborne release, these departments will implement the following: A. External Release-Physical Plant The Director of Physical Plant will notify the Department of Safety on the nature of the release. Physical Plant will identify what ventilation systems components to be shut down. External releases may require that all windows and doors to the outside be closed. Exhibit A B. Internal Release-Department of Safety An internal release may require the need to evacuate a floor or an entire building. The Department of Safety will supervise the evacuation process. Medical attention should be given to those persons that are experiencing difficulty breathing, burning eyes, irritated skin, or a decreased level of consciousness. C. General- If the release begins to bother you, hold a wet handkerchief over your nose and mouth. DO NOT use the elevators in the building, these tend to pump outdoor air in and out of a building as the elevator travels. Appropriate shelter during an airborne release would be an interior hallway, rooms without windows or exterior doors, enclosed stairways and rooms on the side of the building away from where the hazard is approaching. 3.) Reports of Occurrence In all cases of when an incident occurs, the department head or chairperson must complete an Incident/Spill Report to the Director of Purchasing and a Employers First Report of Accident for Worker's Compensation must be completed and submitted to the Human Resource Department in the case of an injury related to the incident. 4.) Material Safety Data
Sheets (MSDS) Chemical manufactures and importers must obtain or develop a MSDS for each hazardous chemical they produce. Sweet Briar College must have a MSDS for each hazardous chemical that is used. The following departments maintains copies of MSDS for their use: Biology Chemistry Health Center Physical Plant Studio Art Each department is responsible for maintaining manufacturer/vendor updates. The college also has three master logs, one log is located in each of the following departments: Department of Safety, Health Center, and Purchasing. Purchasing provides an annual review of departmental logs. 5.) Safety Equipment Sweet Briar College provides emergency equipment in the following areas: Chemistry (located on the 2nd floor of
Guion: Chemical Spill Kit Exhibit A Fire Extinguishers Mercury Kit Safety showers (1-General Lab 1-Organic Lab) Fire Blankets Eye Wash Wtation Physical Plant: Power House- Chemical Spill Kit Fire extinguishers Safety Shower Eye wash station Gas Tech GTE400 Confined Space Monitor Carpenter Shop: Chemical Spill Kit Garage: Petroleum Spill Kit Exhibit A Incident/Spill
Report PLEASE COMPLETE THIS FORM AND RETURN TO THE PURCHASING DEPARTMENT PERSONAL INFORMATION Name: ________________________________________________________________________ Department: ____________________________________________________________________ Title: (e.g. professor, technician, lab assistant, etc.) _____________________________________ Phone # _________________________________ Employment category: Faculty ( ); Staff ( ); Student ( ); Contractor ( ); Visitor ( ); Other ( )____________________________ Supervisor's Name: ______________________________________________________________ STATEMENT OF ACCIDENT/INCIDENT/SPILL Date: ____________________________________ Time: __________________ am/pm Location (Building/Floor/Room): ___________________________________________________ Chemical involved in incident: _____________________________________________________ Type of Exposure: (e.g. skin, eye(s), respiratory, etc.) ________________________________________________________________________ Type of Injury (e.g. cut, broken bones, puncture, etc.): ________________________________________________________________________ Exhibit A Treatment (e.g. first aid, medical treatment, etc.): ________________________________________________________________________ Person providing treatment: _________________________________________________________ Was anyone else involved in incident: YES ( ); NO ( ) If "YES" please provide the name(s) of the individual(s): ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ Describe how this incident or spill occurred and the remedial actions. Please be as specific as possible. List details of contributing factors (e.g. defects in equipment, slippery floors, noise, lighting, lack of protective equipment, etc.): _______________________________________________________________________ _______________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Was adequate emergency equipment available? YES ( ); NO ( ): Exhibit A If "NO" please specify: __________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ Please describe preventive measures that can be taken to avoid another incident/spill of such nature: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ TO BE COMPLETED BY EMPLOYEEÕS SUPERVISOR: Was training in incident/spill prevention given to the person(s) involved prior to duties performed at the time of the incident/spill? YES ( ); NO ( ); N/A ( ) Specify training: ________________________________________________________________ The undersigns agree to the accuracy of this report Signature of Person(s) Involved in Incident : _____________________________________, ____________________________________, ____________________________________ Date: ______________________________ Supervisor's Signature: _____________________________________________ Date: __________________________ |
Page last updated on: 27 October, 2001
Sweet Briar College Department of
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